ESEA PUBLIC INTEREST GROUP

OBJECTIVES AND SCOPE OF THE PROJECT

ESEA Public Interest Group launched a tender for the implementation and maintenance of the Document Management System (DMS) solution, as well as for associated training.

The group wanted to :

  • simplify the daily sharing and use of documents from 3 branches and the head office
  • allow better collaborative work between civil servants
  • strengthen the collaboration between 3 former Health Co-operation Groups which are now merged
  • share a larger mass of documents

After the collaborators of ESEA Public Interest Group studied the CEO-Vision SAS offer and the negotiation phase, the solution of GoFAST Open Source Collaborative DMS won the contract.

WHY DID THEY CHOOSE GOFAST COLLABORATIVE DMS ?

In addition to being an Open Source and sovereign solution, the GoFAST platform has perfectly satisfied the needs expressed by all collaborators of ESEA Public Interest Group.

One of the ESEA Public Interest Group selection criteria: the GoFAST platform is based on the best of Open Source technologies, on the DMS aspects (Alfresco), Collaboration (Riot, Jitsi meet, Drupal), process (Workflows BPMN BonitaSoft).

ESEA Public Interest Group was also looking for an easy-to-use solution for users of all IT levels and in collaborative practices.

The solution had to be accessible on the move, including offline mode with file synchronization between the workstations and the platform.

Among the main needs expressed for collaborative document management :

  • need for internal sharing and dissemination between head office and documentary content branches, but also with participants outside of GRADeS (Groupement Régional d’Appui au Développement de la e-santé / Regional Support Group for the e-health Development)
  • document management in a secure space, with a high degree of confidentiality
  • clear and secure rights management, with the possibility of management through lists or user groups
  • content creation
  • collaborative editing of documents
  • automatic versioning
  • documentary taxonomy management
  • simple and fast content search
  • notifications and activity tracking
  • sharing of documents from the GoFAST platform through APIs for publication on external sites (linkages)
  • interfacing with the Chorus Pro connector for managing digital invoices of public services

PROJECT SCHEDULE

To date (April 2020), the project is at an early stage. Users and project managers are highly motivated after starting to use GoFAST Collaborative DMS and understanding its concept. A reflection around the Collaborative Spaces tree thus began, to structure the information sharing, access rights and combine collaborative work.

Next steps :

  • The addition of the Abby Fine Reader component to the GoFAST platform to allow documents to be digitized with OCR, directly in the desired directory on the Collaborative DMS
  • The workstation configuration for offline file synchronization between workstations and the GoFAST platform
  • At the request of ESEA Public Interest Group, IT engineers from CEO-Vision will model a specific workflow for filing, collaborative management with co-edition, visa / validation with electronic signature by one or more authorized person (s)

The ESEA Public Interest Group was created on October 1, 2017 from the merger of 3 Health and e-health Co-operation Groups (Groupements de Coopération Sanitaire (GCS)) from Aquitaine, Limousin and Poitou-Charentes regions.

ESEA Public Interest Group is a public digital health participant in Nouvelle - Aquitaine. Their general interest mission is to ensure the e-health development in the Nouvelle - Aquitaine Region in order to meet the challenges of improving the coordination of care and the patient history.

As GRADeS (Groupement Régional d’Appui au Développement de la e-santé / Regional Support Group for the e-health Development), it is the preferential e-health operator of the Nouvelle-Aquitaine Regional Health Agency (l’Agence Régionale de Santé (ARS)), with whom they maintain a logic of mutual commitments.


Nos Clients-Utilisateurs témoignent...

  • From a documentary standpoint, the solution notably replaces file servers. With these, in addition to the difficulty of setting up access rights, the information duplication rate was 4 or 5, or even more. Folder trees multiplied, document versioning was impossible. There was a wealth of information, but an overall loss of knowledge.
    ...

    Chief Information Officer and Digital Uses @ Occitania region

  • We always use the GoFAST solution with great satisfaction; We have all been telecommuting since mid-March 2020 and we do not encounter any difficulties.

    As with any change, the adoption of GoFAST asked everyone to change their habits, but quickly the use of the platform - very reliable - won everyone's support.

  • CEO-Vision has successfully combined some of the best Open Source “bricks” to provide the GoFAST solution. It, coupled with the efficiency and sense of service of its teams, allows us to tackle one of the aspects of our digital transformation with confidence.

  • Portrait Samira El Keffi

    Besides the fact that the GoFAST solution is simply great, I also particularly appreciate the collaboration with the CEO team who has always been very responsive and attentive to the specific needs of our organization.



    Organizational Development coordinator @Enabel, the Belgian Development Agency

  • The choice of Open Source has not only been a political choice but also economic, because the proprietary solutions of major editors are too expensive when the number of users is large.

    In the end, standards "smooth" complexity and allow interoperability. With GoFAST, we have the best of both worlds!



    Chief Executive Officer @ Botanic, the natural gardening

  • Portrait Bénédicte Speidel

    GoFAST has revolutionized the way of working at Enabel and especially to collaborate in the digital age, thanks to its applications that allow to manage thousands of documents on a single platform; to edit online instantly and simultaneously by several users; always make accessible updated versions, shared among hundreds of people around the...

    Administrative assistant and Product manager @ Enabel, the Belgian Development Agency